Rental Expense Tracking Has Launched!

Slowly but surely we are putting the pieces in place for a comprehensive financial reporting and owner statement system. Rental expense tracking with pass thru to the owner statement (if using the property management module) is a good step in the right direction!

Ultimately we will connect the guest invoice to the property management module, but until that time this enhancement will make life a little easier for all property managers that need a way to have one-time expenses flow through to the owner statement.

We also launched a pretty slick Vendor Management component today, more on that in the next post! Happy Holidays!

Rental expenses are primarily intended to pass through to the owner statement. Unlike work orders, which are items that typically need fixing or replacing, rental expenses could be items like monthly utilities, one-time cleaning fees, etc. Any expense which you want to pass through to the property owner and have it appear on the owner statement.

Properties > Rental Expenses

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Expense Listing with Filters

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  1. Filter
  2. Property
  3. Description
  4. Amount
  5. Add New Expense Button

Add New Expense Interface

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If you want this expense to pass through to the owner statement, you must choose the property owner from the drop down. The expense will then be allocated to the expense account of your choosing for the property owner and flow through to the owner statement.

By | 2012-12-19T21:37:45+00:00 December 19th, 2012|New Features|0 Comments

Vacation Rental Inquiry ROI Reporting

There are two inquiries reports:

  1. The Daily Inquiries Report shows daily inquiries received by source. This report can be run to show which lead sources are generating the most inquiries over a given period of time.
  2. The Monthly Inquiries and ROI Report can only be run for a calendar year. If the current year is chosen, data will be displayed YTD. In addition to inquiries received, this report shows the number of bookings that occurred as a result of the inquiries and calculates a cost per inquiry, as well as a cost per booking.

Samples of both reports are shown below.

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Reports > Inquiries > Daily Inquiries Report

Sample Daily Inquiries Report

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  1. Choose a present or custom date range and RUN the report
  2. Export to PDF or Excel

Sample Monthly Inquiries and ROI Report

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The Monthly Inquiries and ROI Report can only be run for a calendar year. If the current year is chosen, data will be displayed YTD. In addition to inquiries received, this report shows the number of bookings that occurred as a result of the inquiries and calculates a cost per inquiry, as well as a cost per booking. A property filter can be applied to show results per property.

A monthly tally of inquiries received is displayed at the bottom of the report.

Read on to learn more about how to enter the annual cost per inquiry source.

Entering the Annual Cost per Inquiry Source

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Lodgix allows you to enter the ANNUAL cost for an inquiry source. It is up to you to provide an annualized number. For example, if your annual VRBO listing expires in May and upon renewal you discover that they raised their prices again for the upcoming year, you’ll need to prorate the costs of each listing period and enter that annualized number into Lodgix for the current year. YOU MUST ENTER COST DATA EACH YEAR to generate reports that accurately calculate vacation rental listing ROI.

Likewise if you are paying per inquiry, there is an option to enter the per inquiry fee. If your per inquiry costs go up in the middle of the year, you’ll want to compute the average per inquiry cost for that year and enter it into Lodgix.

By | 2012-08-31T17:28:15+00:00 August 31st, 2012|New Features|0 Comments